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Privacy and Security Policy

Privacy


Auditing Activities

The Extract Lab System hereafter referred to as Extract Lab creates audit trail logs to proactively monitor all activities on the system. All access to individual records, including user information accessed, date and time of access, and action performed (write, edit or delete) may be audited routinely to ensure compliance with USACAEL policy. Analysis can identify usage patterns and all breaches of information security, leading to corrective action to prevent future occurrences.


Cookies

Extract Lab collects information about your use of this site through the use of “cookies.” Cookies are small bits of information that the system transfers to your computer’s hard drive that allow us to know how often you access the system and the activities you conduct while in the system.  The system automatically assigns unique cookies.

Your browser software can be set to reject all cookies. Most browsers offer instructions on how to reset the browser to reject cookies in the “Help” section of the toolbar. If you reject our cookie, certain functions and conveniences of this site may not work properly.

Security


Encryption

Extract Lab uses Secure Socket Layer (“SSL”) encryption technology when transmitting all information to the server. SSL helps to ensure the integrity and privacy of personal information during transmission. Encryption involves systematically scrambling numbers and letters, so that even if someone managed to intercept the information, they would not be able to make sense of it. In order to take advantage of this encryption technology, you need to have an Internet browser that will support 128-bit encryption, such as Netscape or Microsoft Explorer.


Access to Our Applications

Authorized users rely on unique user identifications and passwords to access Extract Lab.  The Extract Lab administrator assigns access privileges to Extract Lab on a “need-to-know basis” and access by each user is documented.


Our Facilities and Physical Security

Extract Lab web-hosting servers operate from a secure facility operated by the Walter Reed Army Medical Center's Department of Information Management.  Physical security safeguards are in place to protect against environmental hazards, such as a fire or a flood, and against theft and unauthorized access to the hardware components of Extract Lab.


Use of De-Identified Information

Only to the extent permitted by the regulations promulgated by the U.S. Department of Health and Human Services under HIPAA, the VHC may at times aggregate de-identified personal information and may compile and distribute statistical analyses and reports utilizing aggregated data derived from this information. Any information that can be traced back to an individual, including, for example, name, address, telephone numbers and e-mail addresses, will not be included in the aggregate data.

Unauthorized Access


Unauthorized attempts to upload information or change information on Extract Lab are strictly prohibited and may be punishable under the Computer Fraud and Abuse Act of 1986 and the National Information Infrastructure Protection Act

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